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Graphics
#25
Contacts
#1
Documents
#2
Reservations
#3
Invoices
#4
Projects
#5
Contracts
#6
Maintenance
#7
Helpdesk
#8
Costs
#9
Orders
#10
Products
#11
Inventories
#12
Spaces
#13
Rentals
#14
Moves
#15
Keys
#16
Biddings
#17
Warehouses
#18
Energies
#19
Online shops
#20
Websites (CMS)
#21
Appointments
#22
Constructions
#23
Vehicles
#24
Cleanings
#25

Module overview

VisionR is a modular system. Customers only pay for the particular functionalities they are actually using. There is also a number of build-in modules, which are free to use.

Module overview

Description

In order to use the functionalities of the system, a VisionR Server must be installed on a server machine. A standard web browser (e.g. Internet Explorer, Mozilla Firefox, Chrome etc.) can be used as client on any computer in your network, which has access to the server machine.

Plan-Vision offers a set of standard modules (see the list below). The list of modules is growing steadily since publishing the VisionR version 1.0.

List of available modules

To get more information on new VisionR modules, you can always visit Plan-Vision's website or one of the web sites of our partners.

Module Short description
Graphics

This is a module for vector graphics. You can manage multiple drawings (e.g. floor plans, technical drawings etc.). All graphical data is stored in a database. You can bind graphical objects with data and later search and generate reports over people, spaces, inventory etc. No special client is needed. Drawings are viewed and edited directly in a browser.

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Contacts

Provides functionality to manage people and companies with contact details. Allows organizing persons in departments as well as assigning them a specific function within the managed enterprises. Company contacts for customers, vendors, manufacturers etc. are managed with multiple addresses, contact persons, bank accounts etc.

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Documents

The VisionR module "Documents" provides a Document Management System (DMS) with a complete server-side virtual file system. It supports document versioning and access rights to folders and files. Files are uploaded, viewed and linked in a user friendly manner.

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Reservations

The module "Reservations" is used to handle reservation requests for spaces, inventory or sitting places. It supports recurring reservations of spaces, sending of notification emails and tracking of status changes. There is an option to automatically generate catering orders, cleaning orders or orders for space rearrangement.

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Invoices

This module is used to manage incoming and outgoing invoices. All payments can be documented. E-mail reports and notifications helps control payment targets. Linking invoices to orders and contracts is helpful for better management of income and expenses.

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Projects

This module allows managing details on various project types. Project participants can be single persons, project teams or companies. Each participant is notified per e-mail on project status changes according to his role in the project. Project tasks and milestones are visible in a project calendar.

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Contracts

This module provides extensive tools for managing different types of contracts (leasing, maintenance, cleaning contracts etc.). There are built-in procedures for automatic contract renewal, e-mail reporting over contracts due to be cancelled etc. There is a complete overview over contract costs, activities (daily, weekly, monthly, yearly). The module can be both used to manage existing contracts or to plan and optimise your costs.

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Maintenance

This module is mostly used to manage maintenance activities on facilities (technical installations or building elements). There is an overview of all inspections, repairs, contracts, yearly costs. You can grant access over internet to your contracting partners or inspection coordinators. Different types of reports give a complete overview of the maintenance appointments and costs.

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Helpdesk

This module is used to manage different types of online requests (notices). There is an extendable predefined set of notification forms, which can be easily embedded into an existing website. Work orders, material orders and invoices are automatically generated and attached to the requests. Standard definitions of work flows help minimize processing time. There is a link to the customer's facilities, giving a complete maintenance cost overview.

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Costs / Budgets

In this module you can define accounting areas, cost areas, cost centers and budgets. Linking your budgets to your contracts, orders and invoices helps organise current costs, as well as plan and optimise future costs.

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Orders

This module defines different types of orders (work orders, material orders, catering orders etc.). There are e-mail notification on status changes. Linking orders to the assets and budgets gives a complete cost overview.

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Products

In this module you can create item lists of different types of products. Linking data to the online shop module or to material orders gives an overview of the past, current and planned availability.

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Inventories

This module is used to manage inventory items. A standard set of inventory types  (inventory groups) can be extended according to the customer's needs. Items are linked to workplace and space management. Data sheets can be attached for additional information. Image galleries provide better visualisation of the managed inventory items.

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Spaces

Allows management of real estate properties. Details such as real estate size, location, staff, etc. are managed by this module. Workplace and space management are combined with management of rented areas. Binding real estates data to contracts, inventory and budgets helps optimise the usage of buildings.

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Rentals

The module is used to manage rental contracts. Rented areas are managed with all related costs. There is a link to incoming and outgoing invoices. All types of images and other documents can be attached to the rental units.

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Moves

This module helps organize reconstruction and moves in your buildings. Move notifications are available as notification forms. Work and material orders are generated to help organise the whole movement process.

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Cleanings

This module is used to manage the cleaning of spaces, inventory items, windows etc. You can create and manage tables with activities, cleaning groups with cleaning positions and control the frequency of cleaning. You can generate a calendar with cleaning orders for improvement of the cleaning services.

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Keys

This module helps organize access to spaces and inventory. Issues and returns of key duplicates are being historized. Access groups define different access types. Orders for key and lock duplicates are managed in this module. Management of electronic access card is also possible.

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Biddings

This module helps manage product or task specifications. A hierarchical structure of specification positions describes a product or service, which is to be ordered. Multiple offers from different vendors are bound to the defined specification. A cost overview of the offers helps decide what to order.

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Warehouses

This module helps managing storage and deliveries of product items. Available items are located within storage sections and numbered racks. The module keeps track of incoming and outgoing invoices. There are built-in reminders on delivery status.

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Energies

This module helps manage power, heating, gas and water supply contracts and invoices. It helps detect consumption patterns and optimise the usage of energy in buildings. An overview of the vendors and costs can help renegotiate energy supply contracts.

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Online shops

The "Online shops" module is a complete subsystem for creation of web shops. It enables management of articles, prices, and has special views to list these for the end users. In addition it tracks orders, invoices and details on clients of the web shop. Automatic notifications on status changes and printable invoices are sent per e-mail.

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Websites (CMS)

VisionR implements a content management system of its own. It can work with articles, connect them with hierarchical structure of menus and edit them as plain HTML text or by the integrated WYSIWYG editor (What You See Is What You Get). The CMS module provides support for templates, CSS styling and dynamic scripting and delivery of arbitrary VisionR managed data assets It also supports HTML snippets(widgets) within.

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Appointments

There is a complete overview of all activities of the employees or external contractors in this module. Time sheets for work on projects generates an overview of the appointments of a person. A calendar view (daily, weekly, monthly, yearly) helps organise working in team. Automatic reminder per e-mail notifies about coming events.

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Constructions

This module is used to manage multiple construction sites. You can use this module either as customer or vendor. Construction sites are linked with incoming and outgoing orders and invoices. Image galleries and document attachments give a full overview of the managed sites.

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Vehicles

This module is used to manage vehicles. Manufacturers, models, years of manufacture can be used to sort vehicle data. Material and work orders can be used to provide overview of maintenance costs and to store vehicle repair history. The module can be used to manage the company's fleet on different locations or by workshops to manage vehicle repairs.

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