Module "Maintenance"

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This module is mostly used to manage maintenance activities on facilities (technical installations or building elements). There is an overview of all inspections, repairs, contracts, yearly costs. You can grant access over internet to your contracting partners or inspection coordinators. Different types of reports give a complete overview of the maintenance appointments and costs.

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Module "Maintenance"

Description

This module is an extension of the module "Contracts" and has additional functionalities to manage maintenance tasks and costs. It is used to manage contracts, appointments and costs for maintenance activities (checkings, inspections or repairs) on a company's facilities. There is a standard set of installation and component types. This hierarchical type structure is free to extend. Maintenance activities are attached to contracts. Automatically generated activity orders are displayed on a calendar view to help coordinate inspection and repair appointments. Management of facility maintenance in many different locations is possible. Online access to contract and activity data can be granted to contractors.

Functional overview

  • management of maintenance contracts, activities and orders
  • extendable standard set of facility types
  • maintenance of facilities in multiple locations
  • cost optimisation through contract comparing
  • activity orders for inspections and repairs
  • contract management in different languages
  • calendar view for inspection appointments
  • maintenance planning for recurring inspections (e.g. for the next ten years)
  • complete cost overview of maintenance costs (added from inspections and repairs)

Technical details

  • all contract and facility properties can be adjusted to the customer's needs
  • layout changes are possible
  • automatically generated e-mails on contract or activity changes possible
  • complete internationalisation
  • facility, contract and activity types are extendable
  • archiving can be switched on/off for any facility, contract or activity property

User roles

  • Contracting party
    has access only to the own contracts
  • Facility administrator
    can change all facility data
  • Activity administrator
    can issue maintenance orders (inspections / repairs)
  • Maintenance administrator
    can change all facility, contract and activity data

Options

  • Contract reports as automatically generated e-mail
  • Link to helpdesk (failure management)
  • Link to budgets
  • Link to invoices
  • Link to tenders / offers
  • Additional reporting on cost development over time

References to other VisionR modules

  • Contracts
  • Helpdesk
  • Costs / Budgets
  • Invoices
  • Biddings (tenders / offers)
  • Orders