Module "Keys"

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This module helps organize access to spaces and inventory. Issues and returns of key duplicates are being historized. Access groups define different access types. Orders for key and lock duplicates are managed in this module. Management of electronic access card is also possible.

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Module "Keys"

Description

The VisionR module "Keys" is used to manage access to spaces and inventory. The module can be used to keep track of keys, electronic access cards, locks, spaces and inventory in many different locations. There are standard interfaces to existing databases. Orders for key and lock duplicates are managed within this module. There is a simple process for key issue and return, keeping track of available keys. Hierarchical structure of access levels can be adapted to the customer's needs. There are online forms for key issues and key losses. Keys or access cards can be issued as a set.

Functional overview

  • management of keys, access cards and locks
  • ordering of key and lock duplicates
  • key and access card sets
  • can be used for many locations and buildings
  • locks are attached to spaces or inventory
  • access levels
  • simple process of key issue and return
  • overview of issued keys and access cards
  • availability checks

Technical details

  • all key, lock and access card properties can be adjusted to the customer's needs
  • layout changes are possible
  • automatically generated e-mails on status changes (status tracking)
  • complete internationalisation
  • interfaces to third party graphical systems (e.g. AutoCad, Aperture)

User roles

  • Normal user
    can fill out online forms
  • Key system administrator
    can can change all data for predefined access level (set of locations, buildings, spaces or inventory items)
  • Administrator
    can change all space and inventory access data

Options

  • Key and access card availability reports
  • Customising of online application forms (key issue / key losses)
  • Issue of temporary cards for reserved spaces (meeting or conference spaces)
  • Interfaces to existing access card or key/lock databases

References to other VisionR modules

  • Contacts
  • Helpdesk
  • Moves
  • Reservations
  • Inventories
  • Spaces